These are the terms and conditions that apply to Exhibitors at the Mudgee Small Farm Field Days, and are referred to in the application form and process.

 

1. Where the context permits the following words shall have the following meaning:

“AREC” shall mean the Australian Rural Education Centre Co-operative Ltd,

“the site/s” shall mean the exhibition space Australian Rural Education Centre,

Ulan Road, Mudgee and such other area(s) nominated by AREC,

 

“AREC Land” shall mean the land owned by AREC.

“the Exhibitor” shall mean and include the Exhibitor, its

employees or agents, “the event” shall mean the event described on the application form.

2. AREC shall have the right to nominate the situation of

the sites(s) applied for by the Exhibitor within the areas

indicated on the application and the Exhibitor shall only have a

licence to occupy the site(s) so nominated during the period

of the event.

3. The Exhibitor shall not be entitled to assign or part with

possession of the whole or any part of the site(s) without the

prior written consent of AREC.

4. The exhibitor shall be responsible for the condition of the

site(s) during the period of the Event and upon the close of

the event shall clear the site(s) within 14 days of the last day

of the event and shall reinstate the same to the condition

thereof at the commencement of the licence to the satisfaction

of the manager of AREC. In the event that the sites(s)

shall not be cleared and reinstated as aforesaid the Exhibitor

shall reimburse AREC for any costs incurred by it in

clearing and reinstating the site(s).

5. AREC shall not be held liable for the loss of or damage

to the Exhibitor’s property whilst on the AREC Land.

6. AREC shall have the right to sell by public auction or

private treaty any structure or any plant equipment goods or

other articles that shall remain upon the AREC Land after the date

referred to in clause 3. hereof and the Exhibitor hereby

irrevocably authorises AREC to effect such sale and on

the Exhibitor’s part to give full and clear title to the purchaser

AND AREC may retain for its own use the proceeds of

any such sale.

7. If AREC should find it necessary expedient or desirable to

cancel or postpone the event that this licence shall cease to

operate upon notice to that effect being served on the

Exhibitor personally or by posting such notice to him by prepaid

post to the address shown in the application and AREC shall not be liable to the Exhibitor for any compensation whether on the ground of loss of profits or

otherwise in respect of such cancellation or postponement and

the Exhibitor shall not be entitled to any refund or payment of

any money paid by the Exhibitor in relation to the licence.

8. AREC reserves the right to cancel this licence by notice

served on the Exhibitor in the manner provided in clause 6.

hereof in the event of an occurrence or happening which in the

opinion of the manager of AREC justifies it in so doing

and without affecting the generality hereof in the event of any

breach of these conditions or if the Exhibitor does not occupy

the site(s) at the commencement of and during the full period

of the event AND AREC shall not be liable to pay the

Exhibitor any compensation whether on the ground of loss of

profit or otherwise or to refund any money paid by the Exhibitor

hereunder in respect of such cancellation.

9. The Exhibitor shall not fuel any vehicle’s plant or other

equipment within the site except at fuelling points provided by

AREC and shall only be entitled to have such motor

vehicles (other than for display purposes) on the site(s) or on

the site as may be approved by the AREC.

10. The Exhibitor shall effect Public Risk Insurance in respect of

its liability whilst within the site and produce evidence

thereof to AREC upon request.

11. The Exhibitor shall conform with the requirements of all Acts

of Parliament which may govern the erection of structures the

display and/or sale of machinery vehicles and all other

products or goods of the Exhibitor and the Regulations By-

Laws and Ordinances made under such Acts.

12. The manager of AREC or other person appointed by AREC shall have the power to enter upon the site(s) of any Exhibitor at any time and remove any article, sign, picture or printed matter which in his or her opinion is either not

eligible for display or may be the cause of offence.

13. The dropping of advertising leaflets or other printed material

from aircraft over the AREC Land is prohibited.

14. The use of amplifiers or loud speakers by an Exhibitor is

prohibited without the prior written approval of AREC.

15. The Exhibitor shall not conduct or permit or suffer to be

conducted on the sites(s) by competition game or sale by

auction without prior approval of AREC.

16. No livestock other than those provided or approved by AREC shall be brought onto AREC Land.

17. The Exhibitor agrees that 80% refunds are given for cancellations made in writing 25 days prior to the first day of the event, and that no refund is payable for cancellations made later than 25 days prior to the event.

 

18. No machinery vehicles goods or other articles displayed shall

be removed from the Exhibitor’s site(s) before 4.30pm on the

final day of the event.

19. Any building structure fences etc. erected on any site(s) by

the exhibitor shall be entirely at the risk of the exhibitor who

shall be responsible for its maintenance or protection from

damage at all times AND no action claim or demands shall be

made or taken against AREC for any damage caused

whatsoever and howsoever including any action for

negligence or trespass.

20. Exhibitors shall at all times comply with any directions

that may be given by the manager of AREC whilst the

Exhibitor is upon the site.

21. The site will close between 7pm and 6:30am during the

period of the event and no person shall be permitted on the

AREC Land whilst closed.

22. From time to time AREC may share exhibitor information

with event sponsors, should you wish to not receive any

information from event sponsors, please ask to be removed

from AREC’s sponsors mailing lists in writing to

Australian Rural Education Centre Co-operative Ltd

PO Box 12

Mudgee NSW 2850

22.Site sharing

Every exhibitor attending the event must submit a completed Application Form, correct public liability Certificate of Currency details and be allocated a site number.Piggy-backing, sub-letting or sharing your site with another exhibitor isstrictly not allowed. Exhibitors can only display materials that have a genuine link to their site.